Special event coverage is a General Liability policy that is purchased to insure a specific function or activity and usually covers a period of time less than 7 days. The usual and customary minimum limit of coverage is $1,000,000 with higher limits available.

 

In working with a fraternity or student organization exposure it is a recommendation of Willis that a special event policy be purchased any time one of the following caveats exist:

 

§         Any event/function where alcohol will be present, and the guest to member ratio exceeds 3 to 1

 

§         Any event /function involving athletic events or competition

 

§         Any event that involves any activity that is deemed to be potentially hazardous by your advisory team, alumni board/house corporation, fraternity headquarters staff or Willis representative

 

If alcohol is present at the event, then the coverage purchased should include "host liquor liability" coverage. If the event is an athletic competition, the coverage purchased should include "participant legal liability" coverage.

 

 

Special Event & Concert 

 

If the special event you are planning is a social function, concert or similar activity, please complete the Special Event/Concert Online Application and submit via facsimile in a clear and legible copy to the attention of the Marketing Department at 1-800-328-0522.

 

 

The form may also be submitted by means of a clear and legible electronically scanned copy to fraternalinsuranceapp@willis.com, and may also be submitted by means of standard mail to the address provided below.

 

  

Special Event/Concert Application (pdf format)  

  

 

 

  

Athletic Activity & Competition 

 

If the special event you are planning involves athletic activity of any kind, such as an intramural competition or fundraiser involving athletic/sporting events, please complete the Sports Liability Application and submit via facsimile in a clear and legible copy to the attention of the Marketing Department at 1-800-328-0522.

 

The form may also be submitted by means of a clear and legible electronically scanned copy to fraternalinsuranceapp@willis.com, and may also be submitted by means of standard mail to the address provided below.

 

To obtain participant coverage, we must place a medical accident policy along with a liability program; thus the four page application is actually two applications in one document.

 

 

Sports Liability Application (pdf format) 

  

 

 

Important information for Coverage 

 

It is imperative that you make application for coverage no less than 30 days before the event to allow ample time to receive a quotation, make premium payment and obtain needed proof of coverage. No coverage is guaranteed until you receive written confirmation from Willis.  

 

 

Should you need any clarification or have questions regarding special event insurance coverage products, please contact our office or the following team members: 

 

Marketing Department

Willis

10707 Pacific Street

Omaha, NE  68114

 ) 1-800-736-4327
3   1-800-328-0522  

fraternalinsuranceapp@willis.com